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Business office policies
Institutional refund/repayment policy
The refund policy applies when students fail to complete the enrollment period for which they have been charged. When a student withdraws, drops out or is dismissed for disciplinary or academic reasons, this policy will apply. Appeal procedures are governed by the student handbook in the “Academic Affairs” section under “Required Withdrawal.”
The effective date used to calculate the student’s refund or repayment is documented on the student’s official college withdrawal form. It is the student’s responsibility to initiate the completion of this form in the student development office. Upon receipt of the completed withdrawal form, the business office will calculate the refund/repayment in a timely manner.
This policy does not apply to students who drop classes but remain enrolled at least on a part-time basis at Northwestern. For those students, no refund will be provided, and financial aid will not change after the fifth day of the semester.
Tuition, room and board is refundable on the basis of the following percentage table. All fees are nonrefundable. Private or institutional student financial assistance programs will follow the same percentages when returning aid as those calculated for tuition, room and board.
Withdrawal:
On or before 1st day of class, 100% refund
During 1st week, 90% refund
During 2nd week, 90% refund
During 3rd week, 70% refund
During 4th week, 50% refund
During 5th week, 25% refund
During 6th week, 25% refund
During 7th week, 25% refund
During 8th week, 25% refund
After 8th week, but on or before completing 60% of the enrollment period*, 25% refund
After 60% of the enrollment period has been completed*, no refund
* Please contact the business office for the exact date for each semester.
Return of Title IV funds policy
Title IV funds are federal financial assistance in the form of Stafford Loans, the Parent Loan for Undergraduate Students (PLUS), Perkins Loans, Pell Grants and Supplemental Educational Opportunity Grants (SEOG). Federal regulations require the following treatment of Title IV funds when a student withdraws from an institution:
The federal formula requires a return of the Title IV aid if the student received federal financial assistance as noted above and withdrew on or before completing 60 percent of the enrollment period. The percentage of Title IV aid to be returned is equal to the number of days remaining in the enrollment period divided by the number of calendar days in the enrollment period. Scheduled breaks of more than four consecutive days are excluded. If more than 60 percent of the enrollment period has been completed by the student, no Title IV aid needs to be returned.
Aid that must be refunded or repaid will be restored to the various financial assistance programs in the following order to the extent of the aid from each source:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Federal Perkins Loans
- Federal Parent Loans for Undergraduate Students (PLUS)
- Federal Pell Grants
- Federal Supplemental Educational Opportunity Grants (SEOG)
- Other Title IV aid
Please note that any other federal and state student financial assistance programs will follow the same percentages when returning aid as calculated for the Title IV programs. Private and institutional student financial assistance programs will follow the percentage table used for refunding tuition, room and board. The student will be the last to be refunded.
Because the institutional refund policy follows a different formula for reducing tuition, room and board charges and refunding private and institutional aid, students may still owe money to the college after all calculations are complete.
Tuition reductions
In the case of two or more full-time students from the same family enrolled at the same time at Northwestern, a reduction of 15 percent on tuition is allowed for each additional student after the first. This does not apply to married students.
Room and board policies
- All students desiring room and board should correspond with the college as soon as possible. All non-commuting students must live in college residence halls. Any exceptions in housing arrangements must be submitted to the vice president for student development for approval
- Room and board rates are not reduced by absences and are payable in advance.
- Residence hall rooms must be vacated within 24 hours of the student’s last exam or commencement exercises in which they participate. Room and board will not be provided during Christmas break and spring break.
- Students are responsible for leaving rooms in good condition and will be obligated to pay for any damages done to the room or its contents during occupancy.
- Student teachers and interns are eligible to participate in a reduced meal plan.
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